OK, I’ve read “Who is a Supervisor” and I still don’t think I’m a supervisor. Who do I inform?
Ask the following designates to contact the Sexual Harassment Policy Office confirming your non-supervisory status:
University Staff: Inform your Human Resource Manager University Faculty: Inform your Faculty Affairs Officer SOM Staff: Inform Human Resources at 650-725-8615 or dstasi@stanford.edu SOM Faculty: Inform your Faculty Affairs Administrator (FAA) or the Sexual Harassment Policy Office at SHPO-Training@stanford.edu or 725-0646. SLAC: training_admin@SLAC.stanford.edu or 926-2265.
I’m the President of the University…do I have to take this training?
Yes, even John Hennessy has to complete this training!
I promise not to harass anyone…do I have to take this training?
Yes, the purpose of this training is not only to make sure that supervisors are educated about sexual harassment, but also to inform supervisors of their obligation to report sexual harassment concerns to the proper resources. The training also provides valuable pointers on how a supervisor can respond to a sexual harassment concern from an employee.
I recently attended a sexual harassment briefing for staff. Do I have to take this training?
These sexual harassment briefings are for new staff, but do not satisfy the AB 1825 requirement for employees who supervise. If you have been identified as a supervisor by your department or HR/FAA, you must comply with this mandated training requirement for supervisors.
I’m a lecturer, not a tenure-line faculty; am I considered a supervisor?
Senior lecturers are considered supervisors whether they supervise or not, but lecturers need to be determined on a case-by-case basis. A lecturer needs to comply with this training requirement if: he/she directs or evaluates the work of other employees (even if those supervised are part-time, temps, casuals or students).
I’m a visiting or consulting professor.
If you are here less than 6 months or for 2 quarters or less, you do not need to comply with this training requirement. However, if you teach a class annually even for one quarter, you are required to be trained. If you stay on past 6 months, you will need to complete this training.
I’m an emeritus professor.
Unless Emeritus Professors can establish that they have no supervisory duties, they are considered “supervisors” for the purpose of mandated sexual harassment training. (If their duties are limited to overseeing the academic work of students and evaluating students, then they are not supervisors). Because their duties vary, they are included by default is in the group of those who must complete the training. Contact the Sexual Harassment Policy Office for further questions.
I’m a Post Doc.
If you receive a paycheck from the university AND you supervise or evaluate other employees (even temps, casuals or students), then you need to satisfy this training mandate.
I’m a Clinician Educator with the School of Medicine
Regular CE's, regardless of their %FTE at Stanford, will be considered "supervisors" for the purpose of mandated sexual harassment training. If a CE has no supervisory duties at Stanford, s/he may be exempt from the training requirement. Since the duties of Clinician Educators vary, we prefer to have the default be that they are included in those who must complete the training, unless we are informed, with FAA corroboration, that they do not supervise.
CE affiliates do not have to take the training.
I’m an Adjunct Clinical Faculty with the School of Medicine.
Adjunct Clinical Faculty are exempt from this training requirement because they do not perform supervisory duties at Stanford.
I’m a part-time and /or temporary employee.
The amount of time worked is immaterial. If you direct or evaluate the work of other employees (even if those you are supervising are part-time, temps, casuals or students), then you are considered a supervisor and must complete this training. If you are a temporary employee, have supervisory duties and are contracted to work for 6 months or longer, you need to complete this training.
I also work for (or used to work for) another California company and have already completed their training requirement in 2007 or 2008.
A new supervisor who received training in the current training year from a prior employer need not be re-trained within six months of hire, but may be placed on a two-year tracking schedule based on their last training date. To receive credit for training taken with an employer other than Stanford, these requirements must be met:
Signed documentation from the company/organization’s HR office on company letterhead confirming:
The name of the individual who completed the training
The date the training was completed
In accordance with AB1825, the course was at least two hours in length and was conducted by experts in harassment law. It included the topics of harassment prohibition and prevention, relevant federal and state law and victim's potential remedies. It must have been interactive and included practical examples and ways to prevent harassment, discrimination and retaliation.
OR
An online completion certificate with the employee’s name from a recognized online training program specializing in AB1825 compliance (examples: Brightline, Workplace Answers, New Media Learning, Lawroom) will also be accepted.
In either case, the supervisor must also sign an acknowledgment that they have received and agree to read Stanford’s sexual harassment policy. (Admin guide 23.2) Documentation must be faxed to the Sexual Harassment Policy Office at
(650) 723-1307 or emailed to SHPO-Training@stanford.edu
I’m on leave this quarter/this year.
Please notify the Sexual Harassment Policy Office at 725-0646 or SHPO-Training@stanford.edu with your expected date of return. You will be given a new deadline to complete online training 90 days from your return date and will be notified by email at that time.
I attended a Respectful Workplace Training (School of Medicine, School of Earth Sciences)
Although Respectful Workplace Training sessions incorporate sexual harassment issues and resources, they do not meet the requirements of this state mandated law. You will have to complete this 2-hour sexual harassment training to comply with the law.
These sexual harassment briefings are for new staff, but do not satisfy the AB 1825 requirement for employees who supervise. If you have been identified as a supervisor by your department or HR/FAA, you must comply with this mandated training requirement for supervisors.
I used to supervise an employee, but I don’t anymore.
If your Human Resources Office or Faculty Affairs Officer or Faculty Affairs Administrator can verify that you no longer direct or evaluate the work of other employees (including the supervision of part-time, temps, casuals or students), we can exempt you from this training requirement.
I’m only here for one quarter or one quarter annually.
You can be exempted from this training requirement as the guidelines state that you need to be here 6 months or 2 quarters to qualify. Please contact the Sexual Harassment Policy Office. However, if you are employed by the university for one quarter every year (on a consistent basis), then you would be required to take this training.
Can I have an extension on the deadline?
Unfortunately, the law does not allow for exemptions. All university supervisors and faculty must complete training within 90 days of notice to you.
I’m retiring …do I need to take the training?
Retirees are handled on a case by case basis regarding training requirements. Please contact SHPO-Training@stanford.edu or 725-0646.
I'm a supervisor (or was recently promoted to supervisor).
The Sexual Harassment Policy Office has been collecting names of faculty and supervisors from Human Resources Managers, Faculty Affairs Officers, Faculty Affairs Administrators or their designates on a regular basis. If you are a supervisor and have not received communication about this training, please contact:
STAFF: please notify your Human Resources Manager or office
FACULTY: please notify your Faculty Affairs Officer or Faculty Affairs Administrator
My colleagues in other universities don’t have to do this; why do we?
Although sexual harassment training is offered at other universities, it is actually mandated in the state of California for supervisors employed by employers with 50+ employees. Other states, such as Connecticut & Maine, have similar laws.
I’m a tenure line faculty member, but don’t supervise any employees.
The University has designated all tenure-line faculty as “supervisors”, regardless of their supervisory responsibility with respect to employees.
I teach students but don’t supervise any regular, student or temp employees…do I need to do this?
If you are tenure-line faculty or a senior lecturer: YES.
If you are a lecturer, a teaching fellow, a visiting or consulting professor, or a visiting scholar: NO
Contact the Sexual Harassment Policy Office at SHPO-Training@stanford.edu or 725-0646 for more information.
